Pro-rata salary calculator
Someone joined, left, or had unpaid days. What do you pay them?
These figures are provisional. They have not yet been confirmed against ACCUREX’s payroll practice — treat anything here as indicative.
KES0
Enter a salary and a date.
The statutory minimums come to more than the pay at this level, so the figure goes below zero. The SHIF minimum is a fixed amount rather than a percentage, so it does not scale down with very small monthly earnings.
Figures and review date. PAYE bands, reliefs and the taxable-pay rules from the Kenya Revenue Authority; NSSF from the NSSF; SHIF from the Social Health Authority. Reviewed . This is a calculator, not advice — it works only from the figures you enter and takes no account of your contracts or policies. Check any figure before you rely on it.
Two ways to price a day
Calendar days is the recommended basis. It divides the year by 365, so every day of the month is worth the same and the daily rate never changes. It also reflects how the week actually works: a rest day after every six days worked is a paid day, so it should carry a day's value like any other.
Working days divides the month by the days worked in it, so a day off costs more and the daily rate moves from month to month.
Both are shown. Pay the basis the contract states.
House allowance
A monthly rate is exclusive of house allowance — it goes on top. A daily or hourly rate already includes it.
That is how the wage orders publish them, and it is the commonest place a figure goes wrong. Set it here as a percentage of basic, as a fixed amount, or off.
Why the net pay does not just scale
PAYE is charged on what is actually paid in the month. A part month falls into lower bands and personal relief is still given in full, so a larger proportion of it reaches the employee than in a full month.
Need a hand?
A calculator answers the arithmetic. The judgement — what a contract provides, how a policy applies, what a particular case needs — is a conversation.
ACCUREX advises on exactly this, every day. Talk to an HR consultant.
Common questions
Whichever the contract states. Where it is silent, the calendar basis is simpler to apply consistently because the daily rate is the same in every month of the year.
Yes — both are percentages of the month's gross pay. SHIF has a floor, so below a gross of about 10,909 it stops falling.
Joiners and leavers, without the recalculation
PiPO HRIS pro-rates from the dates already on the employee record, on the basis your policy sets.