Leave balance & accrual calculator
Days accrued, days carried over, days left — and what they are worth.
These figures are provisional. They have not yet been confirmed against ACCUREX’s payroll practice — treat anything here as indicative.
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Enter months worked.
Figures and review date. PAYE bands, reliefs and the taxable-pay rules from the Kenya Revenue Authority; NSSF from the NSSF; SHIF from the Social Health Authority. Reviewed . This is a calculator, not advice — it works only from the figures you enter and takes no account of your contracts or policies. Check any figure before you rely on it.
What this tells you
Annual leave accrues month by month rather than arriving in one lump at the end of the year. Twenty-one working days a year is the statutory minimum, which works out at 1.75 days a month. A contract may give more.
Carry-forward is a policy choice. Whatever cap you set, days above it are not carried, and the calculator shows how many that is.
House allowance
A monthly rate is exclusive of house allowance — it goes on top. A daily or hourly rate already includes it.
That is how the wage orders publish them, and it is the commonest place a figure goes wrong. Set it here as a percentage of basic, as a fixed amount, or off.
Valuing the balance
A leave day is worth the calendar daily rate — monthly gross times twelve, over 365.
That is the same daily rate the pro-rata and terminal dues calculators use, so a day is worth the same figure wherever you meet it.
Need a hand?
A calculator answers the arithmetic. The judgement — what a contract provides, how a policy applies, what a particular case needs — is a conversation.
ACCUREX advises on exactly this, every day. Talk to an HR consultant.
Common questions
The entitlement is twenty-one working days. The value of a day is the calendar daily rate, which is the same rate used by the pro-rata and terminal dues calculators.
Accrued and untaken leave is normally settled with the final dues, and an overdrawn balance recovered. The terminal dues calculator takes the balance from here — enter it as a negative if the employee is overdrawn.
A leave balance nobody has to reconstruct
PiPO HRIS accrues leave monthly against each contract and applies your carry-forward rules automatically.